Status-specific notice folders

Notices in progress

When a notice is in the draft stage, it can be found from the ‘In progress’ folder.

• Select the ‘In progress’ folder
• In the list that appears, click a procurement to open it for processing
  
   

Side navigation:

• Information page
  • Allows you to edit the notice
• Documents  
  • All the notice documents saved to date 
• Internal discussion  

Functions:

• Add to favourites
  • You can add notices to favourites, in which case the favourites list will open when you log in to Sourcing. If the notice is already included in the favourites, this item reads ‘Remove from favourites’, in which case the call for tenders will be removed from the favourites list.
• Open the notice in PDF format
• Open the notice in HTML format
• Create a new notice using this as a template
• Copy the call for tenders to the test environment
• Create a tendering draft using this as a template
• Create a new tendering project using this as a template
• Create a contract notice based on this prior information notice (in EU prior information notices)
• Create a contract award notice based on this contract notice (in EU contract notices)
• Copy to a template
• Show call for tender details
• Remove

FIGURE: From the information page, you can proceed to edit the notice

Active notices

When the notice has been published, it moves to the ‘Active’ folder.

• Select the ‘Active’ folder
• From the list that appears, select the procurement you want to process
  • The information page of the selected procurement opens
     

Side navigation
 

• Information page
  • People who reviewed the notice
    • See who has viewed the notice 
  • Received tenders (in requests to participate, received requests)
    • From the tender processing details, you can view who has opened the call for tenders and who has submitted a tender. More detailed information about the tender can be found from the side navigation under ‘tenders’
  • Question management
    • If requests for additional information have been submitted concerning the notice, proceed to question management 
  • Link to the call for tenders
    • To proceed to the call for tenders, click the name of the contracting entity or copy the URL address into the browser’s address field
  • Progress monitoring 
    • The ‘Progress monitoring’ bar displays in green the procurement steps that have already been completed. The steps that have not yet been completed are shown in red.
• Rounds (only in multi-step procedures)
• Edit
• Cancel
• Documents
• Internal discussion
• Send an email
• Transfers and tracking

Functions:

• Add to favourites
  • You can add notices to favourites, in which case the favourites list will open when you log in to Sourcing. If the notice is already included in the favourites, this item reads ‘Remove from favourites’, in which case the call for tenders will be removed from the favourites list.
• Open the notice in PDF format
• Open the notice in HTML format
• Create a new notice using this as a template
• Copy the call for tenders to the test environment
• Create a tendering draft using this as a template
• Create a new tendering project using this as a template
• Create a contract notice based on this prior information notice (in EU prior information notices)
• Create a contract award notice based on this contract notice (in EU contract notices)
• Copy to a template
• Show call for tender details
• Remove

FIGURE: Active notice information page. One tender and one question has been received in response to the notice concerned.
 

Ended notices

When the deadline of a notice expires, the notice proceeds to the ‘Ended’ folder.

• Select the ‘Ended’ folder
• From the list that appears, select the procurement you want to process
• The information page of the selected procurement opens

Side navigation

NOTE! When the deadline of the call for tenders has expired, all sections are no longer active. They will become active when the tender comparison process proceeds.

• Information page
• Tenders (in multi-step procedures, ‘Requests to participate’)
• Tender comparison (in multi-step procedures, ‘Comparison’)
• Rounds (only in multi-step procedures)
• Decisions (only in single-step procedures)
• Procurement contract
• Documents
• Internal discussion
• Send an email
• Clarification
• Transfers and tracking

Functions:

• Add to favourites
  • You can add notices to favourites, in which case the favourites list will open when you log in to Sourcing. If the notice is already included in the favourites, this item reads ‘Remove from favourites’, in which case the call for tenders will be removed from the favourites list.
• Open the notice in PDF format
• Open the notice in HTML format
• Create a new notice using this as a template
• Copy the call for tenders to the test environment
• Create a tendering draft using this as a template
• Create a new tendering project using this as a template
• Create a contract notice based on this prior information notice (in EU prior information notices)
• Create a contract award notice based on this contract notice (in EU contract notices)
• Copy to a template

FIGURE: The deadline for submitting a call for tenders has expired and the tender comparison process is about to begin. For this reason, not all items in the side navigation are active. The process begins by creating an opening document under ‘Tenders’