Procurement object

Name and internal indentifier

• Give the procurement a name.
• Enter a reference number/diary number for the purchase if case management systems are in use
  
  • You can check if the diary number you provided can be found in case management

HILMAs instructions:

Enter the short name chosen by the procurement unit, which describes the entirety of the procurement. The name serves as a search title when journalists search for procurements published in HILMA and the TED database.

Procurement description

• You can select a pre-saved text in the system or enter it yourself.

Nature of the contract

• Select the procurement type corresponding to the announcement.

HILMAs instructions:

Main category of procurement (e.g. contract). If it is a mixed procurement (e.g. a procedure concerning both contracts and services), the main category can be, for example, the one assessed as having the highest value. This information must be provided for the entire procedure.

Additional information about the procurement or par

• You can select a pre-saved text in the system or enter it yourself if nessessary.

Duration

NOTE! This is visible only if the contract has NOT been divided into parts

• Enter the duration of the contract, framework arrangement or dynamic procurement system either:
  • (Estimated) Start date and (Estimated) End date
  • (Estimated) Period
    • Day or Month can be selected
  • Duration unknown or unlimited
    • Select Not known or unlimited from the drop-down menu

NOTE! The selection comes automatically in accordance with the selection made during the creation phase of the form

This Agreement is divided into lots NO

This Agreement is divided into lots YES

• Contract parts and procurement object sub-areas will be linked
  
  • If the selection: The parts of the contract and the areas included in the criteria for the procurement are connected to each other. NOTE! If the contract is divided into parts, when adding a new part of the contract, a corresponding part of the criteria for the procurement object is automatically created. Naturally, this also works the other way around (new part area → new part of the contract). Even when deleting a part or sub-area of ​​the contract, the deletion also affects the other part.
  • If there is no selection: there is no connection, i.e. the parts of the contract are not updated to the areas of the criteria of the procurement object

The tenderer must tender for all parts

NOTE! This selection limits whether it is possible to leave partial offers

Yes

The maximum number of parts to be granted to one bidder

• If the bidder tries to submit an offer in more parts than what is specified, the bidding service informs the bidder about this. The offer cannot be sent until the number of parts to be offered is equal to or less than the set maximum number of parts to be offered

No

The maximum number of parts for which a tenderer can submit tenders

• Enter the maximum number of parts for which the bidder can submit a bid

  • Note! Only limits the tenderer if it has been selected that contract parts and procurement object lots will be linked
    

The maximum number of parts to be granted to one bidder

• If the bidder tries to submit an offer in more parts than what is specified, the bidding service informs the bidder about this. The offer cannot be sent until the number of parts to be offered is equal to or less than the set maximum number of parts to be offered