When the group is ready and you have added the desired assessment criteria to it, it can be published to the Supplier Portal so that the tenderers can register to it. You need to open the group to publish it. Once the group is opened, it switches to the ‘Active’ status and will be displayed in the Sourcing service. An active group can be published, in which case the group becomes public and will be displayed in the Tarjouspalvelu.fi service. A public group can be reverted back to a draft or closed completely.
FIGURE: Select the desired group from the list.
Change the group status
The group have four different statuses:
- Draft
- The group in draft-status is only displayed for user who created the group
- Open
- In this status group is open. Open group is visible also on Sourcing-portal, if it used by procurement entity
- Closed
- To this group it`s not possible to registration or response to criteria questions anymore
FIGURE: "Change status" is on the Supplier card
The system will ask before the change of status which status you would like to set the group and also:
- Send the suppliers e-mail about the changes to the suppliers in the group
- Message editing view opens up
- Change status
- System will change the group status, but don`t send notification to suppliers from the status change
- Cancel
- Status of group remains same
- Status of group remains same
Open group
A group in the ‘Draft’ state will only be displayed to the user who created the group. You need to open the group to publish it. Click ‘Change status’, the button is located on the group cards top right corner.
Share the group
In status "open" group should be share to potential suppliers. So, the potential suppliers can sign up. Sharing can be done via public registration link (URL) or sharing the group the Supplier Portal - portal.
Close group
You can close an open group by clicking " change status" on the group card page and selectins "close".