Information for the Supplier Portal
Procurement identification
The system will automatically assign an identification number for the procurement. The identifier may be edited if necessary. A reference number, for example, can be used as procurement identification.
End of the visibility period in the Supplier Portal
*Only in EU prior information notices
- Mark the date until which the notice will be shown in the Supplier Portal
Definition of comparison criteria in the system
Select the desired selection criterion
- The cheapest price: In the comparison table, suppliers will only be compared based on the cheapest price
- Economically most advantageous tender, scoring: The only selection criterion that can be scored in the desired manner (Choose this option if you want to score the supplier selection criteria)
- Economically most advantageous tender, priority: The comparison will be carried out verbally according to the defined order of priority
Select how the suppliers are to use the Supplier Portal to send procurement object information:
- With the input form (the information of which you define under ‘Procurement object criteria’); this is the normal and recommended way
- Without the input form (i.e. only on the tender document attached by the tenderer; in this case no exact criteria will be defined under ‘Procurement object criteria’)
NOTE! If applicable, you can only define manual scoring for the criteria and request for a separate price attachments in the conventional manner.
Procurement procedure
Partial tenders within groups allowed
- Select whether partial tenders within sub-areas are to be allowed
- The default selection is ‘No’
- If you select ‘Yes’, partial tenders within sub-areas will be allowed and tenderers may opt for not submitting a tender for specific sub-areas included in the procurement. This means that they can close desired procurement sub-areas as not tendered in the Supplier Portal, but are required to submit a tender for all the objects being procured within the sub-area
NOTE! If you wish to allow partial tenders within a specific object group, this command needs to be entered on the ‘Procurement object criteria’ tab in the ‘Partial tenders within object group allowed’ object group edit view. This functionality is only displayed when the ‘Economically most advantageous tender, scoring’ option is enabled
HANSEL functionality:
Non-compliant bids are allowed
- Select whether or not to allow a non-compliant bid
- The default selection is ‘No’
- If you select ‘Yes’, the text will be included in the call for tenders pdf document and all criteria-related checks will be removed from the system, in which case tenderers will not be required to meet the minimum requirements defined in the call for tenders in order to be able to submit their tenders.
Use the double envelope procedure
- Select whether the double envelope procedure is to be used in the procurement
- The default selection is ‘No’
- If you choose ‘Yes’, the comparison will be carried out in two stages. In the first stage, all factors other than the price will be assessed, which will then be followed by the price comparison. The purpose of the procedure is to increase the objectivity of the procedure so that price information will not direct the conduct of the quality comparison.
Additional information
Define the date and time by which additional information questions must be sent to the contracting authority in the Supplier Portal:
- by entering the dates in the dd.mm.yyyy format or selecting the dates from the popup window that appears when you click the calendar button; or
- by entering the number of days (in numerical format) indicating how many days before the expiry of the time limit the questions must be submitted; or
- by selecting the call for tenders deadline as the time limit NOTE! This option is only available in the test environment.
NOTE! The supplier will not be able to submit requests for additional information from the Supplier Portal when the set deadline has expired.
If applicable, enter additional information related to the submitting of questions (for example, you can indicate here the date and time when the contracting authority will provide the answers)
Confidential information
Suppliers can propose that specific information should be defined as confidential in the Supplier Portal (on the 'Suitability requirement' and 'Enter procurement object information' tabs).
- Yes
- The tenderer may propose that specific information should be made confidential.
- No
- The tenderer may not propose that specific information should be made confidential.
