The following new functionalities / improvements were installed in production 24th May 2023:
Continue the contract period indefinitely
- For fixed period contracts the option to continue the contract period has been added, so that the contract period continues as valid for the time being
- The contract status must be active
- Added "Continue of the contract period in use" also in the contract search filter
Contract search
- The following additional options have been added to the keyword search for contracts:
- Item includes
- Any search term
- All search terms
- None of these keywords
- Item includes
Password
- It is not possible to set the 10,000 most used passwords as passwords
- A strength meter has been added to the password setting, which tells you whether the password is weak/strong
Other:
- Added new column "Suma ID" to contract import files
- That means the identification number of the supplier in Supplier Management
- Note! Applies only to those organizations that use Cloudia Supplier Management
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The following new functionalities / improvements were installed in production 26th April 2023:
User cart
- Via user cart it is possible to change the rest of the usernames for users en masse in situations when name of the organization changes
Select tender
*Applies to those organizations that use Cloudia Kilpailutus
- It is possible to select a tender for the contract even after the contract has been created
Other
- Small improvements have been made to the info texts of the contract amendments and commenting function
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The following new functionalities / improvements were installed in production 22nd March 2023:
Activity log
*Admin functionality of the main unit
- Data storage begins on 23 March 2023, after this users' actions in the system can be viewed from the "Activity log" section of the Monitoring menu
- Information can be searched based on date, user and type
- The types are:
- Downloaded file
- Navigated to
- The types are:
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The following new functionalities / improvements were installed in production 1st March 2023:
Contract locking functionality
*The function does not turn on by default, but the organization must request the activation of the function from Cloudia support. The function is free of charge.
- The function prevents two users from editing the contract at the same time
- In this case, the other user cannot access the contract editing mode, if the other user is editing the contract
- Only the main user of the main level contract management can change editing rights, even if another user is editing the contract
Reference number
- Now it is possible to change the reference number of the contract, even contract status is active
Signing individual files (Visma)
*Applies to those organizations that use Visma's electronic signature service in Cloudia Contract
- It is now possible to sign individual files via Visma's electronic signature service
- For example, it is possible sign attachments added to the 'Other attachments' without having to change the status of the contract from active to draft (e.g. option decision etc.)
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The following new functionalities / improvements were installed in production 25th January 2023:
Case management transfer settings
*Note! Applies only to those organizations that use more than one case management system in the Cloudia Contract
- The setting field will be 'Object case management' in the future
- The document metadata field will be 'Transfer setting' in the future
History of improving functionality
- Improved Cloudia Contract`s history data so that in the future the change history is also saved for the user to view on the user interface for the following information
- contract
- contract folders
- settings menu:
- metadata
- contract templates
- The saving of historical data starts on January 25th, 2023, after which the user can review the changes made after the date January 25th. A separate section "history" has been added for historical data. The section stores the change made, the date and the author of the change.