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Version news 2021

  • Updated


On yesterday`s version update on 09th of November 2021 the following new functionalities were installed on the system:

Supplier criteria questions

  • Now it is possible to create supplier specific inquiries
  • User adds wanted criteria questions to inquiry
  • The inquiry can also be imported from template (criteria library)
  • Inquiry has three different statuses:
    • Draft
    • Open (supplier can answer to the questions when status is open)
      • Questions will be sent to the supplier from the three line icon: 'Send criteria'
    • Closed

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Supplier responses

  • Answers to questions are readable on Supplier responses tab
  • User can add comment for the responses
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Liability check on Supplier Card

  • Contractor liability details can be found on Basic information tab
    • Based on the information sources of Vastuu Group, the system shows whether the supplier has fulfilled the obligations required by the Contractor's and Liability Act.
  • Now it is possible to send liability inquiries to the suppliers in case they are not in the Tilajaavastuu (VastuuGroup) program
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  • It is possible to set validity period for received supplier liability information. Status of the supplier/liability information can be selected from 'Change status' link: Approved, rejected, waiting for information, outdated or supplier responded
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On yesterday`s version update on 07th of September 2021 the following new functionalities were installed on the system:

 

 

Favorites

  • The function is user-specific
  • Adding as a favorite can be selected in two places:
    • From a supplier or group card to a star icon
    • From the homepage "add to favorites"
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IMAGE: Adding as a favorite via the supplier card. To delete a favorite, press the star icon again

 

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IMAGE: From the homepage "add to favorites"

 

 

To Supplier card have been added two fields:

  • Legal form
  • Bank account number
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Possibility to add graphical tables for Supplier card which are based on the following information:

  • Financial information
  • Personnel
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FIGURE: In the supplier card editing mode, the supplier's financial information can be set by year, based on this information, graphs of financial information and the personnel are formed on the front page.

 

Criteria library

  • From the group criteria questions, it is possible to create a template in two ways
  • The template can be created directly from the settings menu under "criteria library"
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FIGURE: Criteria library can be founded from settings. Templates can be created in the criteria library for different criteria groups. From the menu button, existing templates can be edited or deleted.

 

    • Template can be created also from the Group card, on Group criteria tab
      • Add criteria
      • Copy as template
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FIGURE: Template can be created also from the Group card, on Group criteria tab

 

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On yesterday`s version update on 08th of June 2021 the following new functionalities were installed on the system:

New features:

  • Contract & Claims 2.0
    • Completely overhauled contracts & claims view in Supplier Card and Group Card
    • Requires Cloudia Contract to work
    • Fetches supplier contracts and various insights from Cloudia Contract
  • Approved/Rejected workflow for supplier
    • Light workflow for supplier pre-qualification
  • New setting: Workflow settrings
    • New setting “Workflow settings”
    • Define organization’s terms and status for supplier
    • Define organization’s terms for supplier qualification in group
  • Criteria comments
    • Possibility to comment group criteria’s activities
  • YTJ check and additional fields to Supplier Card
    • Possibility to search and fetch YTJ information to Supplier Card (Only for finnish suppliers)

 

Improvments:

  • External ID & Code visible in Supplier Card
    • External ID & code are now visible in Supplier Card if supplier has been brought from external source (e.g. ERP)
  • Group cards .xlsx export brings now supplier metadata
    • Group cards .xlsx export fetches supplier metadata to own tab
  • VastuuGroup Luotettava kumppani information is available when opening Supplier Card
    • Information is visible to user without clicking tab open
  • Additional fields to contacts
    • Sansia requirements, additional field: Additional information (text field)
  • Search result and search filters are saved
    • Search is now in-line with Suite UX
    • Search result and search filters are saved when user clicks e.g. Supplier Card open and returns to search results.
    • Search is reseted when user clicks “Clear” button

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On yesterday`s version update on 02th of March 2021 the following new functionalities were installed on the system:

 

New features:

  • Sub groups
    • Allows Admin-user to manage all organisations groups and group hierarchies. Admin-only feature.
    • Possibility to create group hierarchies. The maximum amount of child groups is 4. Basically we have the same hierarchy depth as 5-level UNSPSC, which should be sufficient. Hierarchy depth can be adjusted in case this is needed in future. Sub-groups manager can be found in Groupcard under “Sub-groups”. Only admin-users can manage group hierarchy.
    • Create/Edit group hierarchy
    • Management view for sub-groups
  • Supplier Network 
    • Possibility to search from Cloudia supplier database all Finnish company information (YTJ)
    • Possibility to check company records and add company as own supplier (Add supplier)

Improvements:

 

Group Card:

  • Completely overhauled creating/editing criteria’s in group. This flow should be now much more user-friendly. Creating/editing happens now in dedicated pop-up
  • Added possibility to add groups suppliers to supplier cart. 
  • Added possibility to add mandatory criteria checkbox to any criteria question. Supplier cannot send form if option is checked. 
  • Adjusted groups points and added basic column sorting. 

Search:

  • Advanced search updated the look (supplier/group) 
  • Increased items displayed for all views (25,50,100,250,)
  • Improved group filter (possibility to add multiple groups and search with AND/OR) 

Metadata:

  • Data type for metadata is now mandatory 
  • Metadata view is now own tab in Supplier Card.

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