Procurement name *
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Enter a short and concise name identifier that describes the procurement. This name will be shown to the suppliers in the Supplier Portal.
Procurement process
- Select the desired procurement process for the request. The process type will not affect the content of the notice.
- RFI = Request for information
- RFP = Request for proposal
- RFQ = Request for quotation / call for tenders
Request identification
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The request identification is a unique identifier for the request. The system proposes an internal database ID for the request, but you can enter a reference number, for example, or other existing identifier here
Request description
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Enter a description for the request that will be shown in the Supplier Portal as a description of the suppliers.
Request opening minutes in use * Additional functionality subject to a separate order
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If you choose to use an opening document, you must prepare an opening document after the expiry of the deadline in order to be able to view the suppliers.
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The selection will not prevent viewing the tenders when the request is in progress.
Suppliers details can only be viewed after the deadline for the submission of tenders has expired *
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If you answer ‘Yes’, you will only be able to view the response details after the expiry of the deadline.
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Sending a clarification request or opening a comparison table will also not be possible while the request is in progress.
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If you answer ‘No’, you will be able to view the tenders at any time in pdf format and in the comparison table and send clarification requests.
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If you also use the double envelope procedure, a Sourcing user will be able to view the qualitative criteria prior to the expiry of the deadline and send a clarification request relating to the qualitative criteria
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It will not be possible to view the prices prior to the expiry of the deadline.
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NOTE! When filling out the form, click the blue info button next to a section of the form to display the info text pertaining to that form section.
Visibility * Visible if the organisation has an organisation structure
- Check the ‘Hide the contract notice from other contracting entities within the group’ box if you do not want the contract notice to be shown to all those users in the organisation who have user rights to the unit concerned.
Procedure *
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Open procedure
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A request procedure in which the call for tenders is openly published in the Supplier Portal. All interested tenderers may submit a tender in response to a call for tenders published using the open request.
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Restricted request
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Restricted request is a request procedure in which the call for tenders is only published directly to the selected tenderers by e-mail and only them may submit tenders.
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The call for tenders will not be openly published in the Supplier Portal the same way as in the open request.
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The deadline for additional information comments *
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Enter a date and time in the field. Additional information questions may only be submitted via the Supplier Portal until the date and time entered.
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You may retrieve the date and time using the calendar icon or enter it directly in the field in the dd.mm.yyyy hh:mm format.
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Deadline for submitting responses *
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Enter a date and time in the field. Suppliers may only be submitted until the date and time entered.
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You may retrieve the date and time using the calendar icon or enter it directly in the field in the dd.mm.yyyy hh:mm format.
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Response validity period
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This field is used for defining how the long the suppliers are required keep their responses valid.
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You may retrieve the date and time using the calendar icon or enter it directly in the field in the dd.mm.yyyy hh:mm format.
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The duration can also be defined in months. In this case, enter the number of months in numerical format in the respective field
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NOTE! Click the ‘’Highlight missing required fields’ button’ to check whether all mandatory fields have been filled out.
