Modification notice

Select the applicable directive:

• 2014/23/EU (Concession)
• 2014/24/EU (Public procurement)
• 2014/25/EU (Utilities)

HILMA instructions:

• According to the legal norms established in procurement legislation and accepted legal practice, no major modifications to the procurement contract are allowed during its period of validity without a new procurement procedure. However, according to the new procurement directives, even major modifications may be made to the contract without a new procurement procedure if the reason for making such modifications is, for example, an unforeseen need or incompatibility problems associated with the original contract. In such cases, however, a notice of the contract modifications must be made. This notice form is to be used for announcing such modifications carried out during the contract period.
• This section is used for first stating the directive under the scope of which the previously concluded contract falls.
  

For field I.1), click here to view instructions for Section I.1) Contracting authority.

For fields II.1.1) - II.2.13), click here for instructions.

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

In the case of EU procurement notices, enter the OJEU number of the original procurement notice in the field

Section V: Conclusion of the contract

• Edit a contract lot

• Enter the contract number
• Lot No
• Contract

V.2.1) Date of contract award decision

• Enter the date of the contract creation

V.2.2) Information about tenders

• Has the contract been awarded to a group of economic operators?

V.2.3) Name and address of the contractor

• Click ‘Add’ to add a contact detail
  • Edit the resulting row and fill out the displayed fields

V.2.4) Information on the value of the contract/lot (excluding VAT)

• The total value of the original contract (or a part thereof) is stated here.

VII.1) Description of the procurement after the modifications

Enter the details of the procurement after the contract modifications in this section

VII.1.1) The main CPV code *

• State the main CPV code of the procurement after the modifications. If there were no changes to the CPV codes, state the same CPV codes as in the original contract.
• Click ‘Select CPV code’. A dialog box is displayed
  • Check a box to select the code
  • Click the arrow button to open the code sub-levels
  • You may change the code entered in the form
  •  Select the ‘CPV supplementary codes’ following the same procedure

VII.1.2) Additional CPV code(s)

Click ‘Add’ to add additional CPV codes if applicable

• Click ‘Select CPV code’. A dialog box is displayed
  • Check a box to select the code
  • Click the arrow button to open the code sub-levels
  • You may change the code entered in the form
  • Select the ‘CPV supplementary codes’ following the same procedure

VII.1.3) Place of performance

• State the place of performance of the procurement after the modifications. If there were no changes to the place of performance, state the same place as in the original contract.
• Click the button to display a window for selecting the main site or place of performance (NUTS code) of the procurement
  • Click ‘Add row’
•  Enter the main site or place of performance if applicable (max. 200 characters)

VII.1.4) Description of the procurement

• Enter a description of the contract after the modifications (max. 4000 characters)

VII.1.5) Duration of the contract, framework agreement or dynamic purchasing system *

• The duration of the contract after the modifications is stated here.
• Enter the duration
  • in months or days or
  • the start/end date of the contract
• If the duration of the framework agreement exceeds eight years, enter a more detailed justification in the field below

VII.1.6) Total value of the procurement (excluding VAT) *

• The total value of the contract or a part thereof after the modifications is stated here.
• Select whether or not the contract been awarded to a group of economic operators.

VII.1.7) Name and address of the contractor *

• The identification details of the contractor after the contract modifications is stated here. If there were no changes to the contractor when the modifications were made, state the same contractor as in the original contract.

VII.2) Information about modifications

Use this free-form field to state the nature and extent of the modifications.

VII.2.1 Description of the modifications *

• Describe the nature and extent of the modifications.
• Also state any prior contract modifications
• Max. 4000 characters

VII.2.2) Reasons for modification *

• HILMA instructions: State the reasons for the modifications here by selecting either of the options. This section only lists the reasons for contract modifications in respect of which a notice must be made pursuant to the procurement directives.
  • Need for additional works, services or supplies by the original contractor/concessionaire
    • In the resulting window, fill out the ‘Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor’

VII.2.3) Increase in price

• The total value of the entire original contract and the total value of the contract after the modifications are stated here. A price reduction can also be stated here.

Information for the supplier portal

Procurement identification

• The system generates an ID automatically for the procurement. The ID can be edited if necessary. For example, a serial number can be used as the procurement ID.

• The modification notice will only be published from Cloudia Sourcing to HILMA.
• After publication, the notice will be listed in the ‘Modification notices’ folder.

Click here for more detailed instructions for the ‘Preview and publish’ section.