EU direct procurement notice – Support Portal

Legal basis

Select the directive under which the notice is to be made

Directive 2014/23/EU (Service concession contract): in the menu below, select whether the notice is being made by a procuring authority or a procuring entity
Directive 2014/24/EU (Public procurement)
Directive 2014/25/EU (Utilities)

The sections that appear in the navigation panel on the left must be completed depending on which directive is selected
- Appendix D1 (Public procurement)
- Appendix D2 (Utilities)
- Appendix D4 (Service concession contract)

Section I: Contracting authority

Click the image to see instructions for this section:

Section II: Object

II.1) Scope of procurement

Give the procurement a name.
If applicable, give the procurement a reference number (note that this number is not the procurement ID)

II.1.2) The main CPV code

Click "Select CPV code" and a selection window will appear
- Select a code by ticking the selection box
- Open code sub-levels by pressing the arrow button
- Codes that have been added to the form can be changed
- "CPV supplementary codes" are selected in the same way

II.1.3) Type of contract

Select the contract type

II.1.4) Short description

Enter a brief description of the procurement (maximum 1000 characters)

II.1.7) Total value of the procurement (excluding VAT)

Value
- Enter the "value" in the field that appears
Lowest/highest tender that has been taken into consideration
- Lowest/highest tender that has been taken into consideration

II.1.6) Section information

Select whether the contract is divided into lots

Yes
- Go to tab II.2: SECTION: DESCRIPTION

No
- Complete the information that appears (II.2.2 – II.2.14)

II.2.2) Additional CPV code(s)

Click "Select CPV code" and a selection window will appear
- Select a code by ticking the selection box
- Open code sub-levels by pressing the arrow button
- Codes that have been added to the form can be changed
- "CPV supplementary codes" are selected in the same way

II.2.3) Place of performance

Select the primary implementation location for the procurement (NUTS code) in the window that appears when you press the button
- Add a row
If applicable, provide additional detail on main site or place of performance (maximum 100 characters)

II.2.4) Description of the procurement

Enter a detailed description of the procurement (maximum 4000 characters)

II.2.5) Award criteria

NOTE! If "Directive 2014/23/EU (Service concession contract)" is selected in the DIRECTIVE section, the criteria for making the contract are entered in this section in order of decreasing importance.

Enter the first criterion in the section "1st criterion"
Add a row by clicking "Add row"

NOTE! If "Directive 2014/24/EU (Public procurement)" or "Directive 2014/25/EU (Utilities)" is selected in the DI-RECTIVE section, the criteria for making the procurement contract are to be indicated as described below.

Select the criteria for making the procurement contract

Select "Criteria stated below" and criteria will be specified for the call for tenders (cost criteria, price or quality criteria) in accordance with the alternatives below:

1) Cost criteria (when life cycle costs are completed)

When this is selected, the "Add row" function becomes active
- Enter a name and weighting for the criterion

2) Price

Specify the weighting for price

3) Quality-based (where the best price/quality ratio is used)

When this is selected, the "Add row" function becomes active
- Enter a name and weighting for the criterion

Select "Price is not the only criterion for awarding the contract, and all of the criteria are stated in the procurement documents only".

II.2.11) Information about options

If applicable, select "Additional procurement opportunities"
- Enter a description of the opportunities

II.2.13) Information about European Union funds

Select whether the procurement is associated with a project and/or a programme financed by European Union funds
- If you select "Yes", you must enter the project name or reference in the field that appears.

II.2.14) Additional information

If applicable, enter additional information related to the procurement (maximum 400 characters)

II.2: SECTION: Description (contract divided into lots)

If you answered "Yes" to section II.1.6 ("Details concerning lots") (HILMA instructions), details must be entered for section II.2: SECTION: DESCRIPTION details.

Enter a new procurement contract

Select "Add new"

II.2) Description

Enter a name and lot number for the procurement contract object

Complete Sections II.2.2) - II.2.14) as above.

SECTION IV: Procedure

IV.1) Description

IV.1.1) Nature of procedure

Select the procedure used for the procurement

IV.1.3) Information about a framework agreement or a dynamic purchasing system

If applicable, select "This procedure involves the establishment of a framework agreement"

IV.1.8) Information about the Government Procurement Agreement (GPA)

Select "The procurement is covered by the Government Procurement Agreement"

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

If a previous notice has been published in relation to the procurement, enter the OJEU number in this field

Section V: Conclusion of the contract

Open the contract for editing by clicking the blue editing icon.

Making a contract

Enter the contract information
- Contract No.
- Lot No.
- Name

V.2) Award and contract value

V.2.1) Date of awarding contract:

Enter the contract creation date

V.2.2) Information about tenders

State whether the contract was made with a group of economic operators

V.2.3) Name and address of the contractor

Select will the contractor`s information is published
- Yes
- No
Add new contact details by pressing the "Add" button
- Edit the rows that appear and complete the details that appear

V.2.4) Information on value of the contract/lot (excluding VAT)

Enter the "Initial estimated total value of the contract/lot"
If applicable, select "Total value of the contract/lot"
- Complete the "Total value of the contract/lot"
If applicable, select "Lowest offer/Highest offer taken into consideration"
- Complete " Lowest offer/Highest offer taken into consideration"
Complete "currency"

V.2.5) Information about subcontracting

If applicable, select "The contract is likely to be subcontracted"
If this is selected, enter the "Value or proportion likely to be subcontracted to third parties"

Section VI: Supplementary information

VI.3) Additional information

If applicable, enter additional information related to the procurement (maximum 4000 characters)

VI.4) Appeal procedures

VI.4.1) Rewiev body

If applicable, select "Contact information" and enter the address in the field that appears
If you select "Restore the Market Court's contact information", the system will automatically complete the address fields using the details for the Finnish Market Court

VI.4.2) Entity responsible for mediation procedures

If applicable, select "Contact information" and enter the address in the field that appears

VI.4.3) Precise information about the appeal procedures time limits

If applicable, complete "Precise details on deadlines for appeal procedure(s)" (maximum 4000 characters)

VI.4.4) The entity, which provides information on the appeal procedure

If applicable, select "Contact information" and enter the address in the field that appears

Information for the Supplier Portal

Procurement identification

The system generates an ID automatically for the procurement. The ID can be edited if necessary. For example, a serial number can be used as the procurement ID.

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